Payroll Idaho, Unique Aspects of Idaho Payroll Law and Practice
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The Idaho State Agency that oversees the collection and reporting of State income taxes deducted from payroll checks is: State Tax Commission Income Tax Division 800 Park Blvd, Plaza IV, Box 36 Boise, ID 83722 (208) 334-7500 www.tax.idaho.gov Idaho allows you to use the Federal W-4 form to calculate state income tax withholding. Not all states allow salary reductions made under Section 125 cafeteria plans or 401(k) to be treated in the same manner as the IRS code allows. In Idaho cafeteria plans are: not taxable for income tax calculation; not taxable for unemployment insurance purposes. 401(k) plan deferrals are: not taxable for income taxes; taxable for unemployment purposes. In Idaho supplemental wages are taxed at a 7.8% flat rate. In Idaho supplemental wages are required to be aggregated for the state income tax withholding calculation. You must file your Idaho state W-2s by magnetic media if you are have at least 50 employees and are required to file your federal W-2s by magnetic media. The Idaho State Unemployment Insurance Agency is: Department of Employment 317 Main St. Boise, ID 83735-0910 (208) 332-7451 www.labor.state.id.us/lmi/wagehour.htm The State of Idaho taxable wage base for unemployment purposes is wages up to $27,600.00. Idaho requires Magnetic media reporting of quarterly wage reporting if the employer has at least 300 employees that they are reporting that quarter. Unemployment records must be retained in Idaho for a minimum period of three years. This information generally includes: name; social security number; dates of hire, rehire and termination; wages by period; payroll pay periods and pay dates; date and circumstances of termination. The Idaho State Agency charged with enforcing the state wage and hour laws is: Department of Labor 317 Main St. Boise, ID 83735-0910 (208) 332-7451 www.labor.state.id.us/lmi/wagehour.htm The minimum wage in Idaho is $5.15 per hour. There is also no general provision in Idaho State Law covering paying overtime in a non-FLSA covered employer. Idaho State new hire reporting requirements are that every employer must report every new hire and rehire. The employer must report the federally required elements of: Employee's name Employee's address Employee's social security number Employer's name Employers address Employer's Federal Employer Identification Number (EIN) This information must be reported within 20 days of the hiring or rehiring. The information can be sent as a W4 or equivalent by mail, fax or electronically. There is no penalty for a late report in Idaho. The Idaho new hire-reporting agency can be reached at 800-627-3880 or on the web at www.labor.state.or.state.id.us/newhire/ Idaho does not allow compulsory direct deposit. Idaho requires the following information on an employee's pay stub: itemized deductions Idaho requires that employee be paid no less often than monthly. Idaho requires that the lag time between the end of the pay period and the payment of wages to the employee not exceed fifteen days. Idaho payroll law requires that involuntarily terminated employees must be paid their final pay within 10 working days or next regular payday and that voluntarily terminated employees must be paid their final pay within 10 working days or by the next regular payday or by mail if employee requests it. There is no provision in Idaho law concerning paying deceased employees. Escheat laws in Idaho require that unclaimed wages be paid over to the state after one year. The employer is further required in Idaho to keep a record of the wages abandoned and turned over to the state for a period of 7 years. Idaho payroll law mandates no more than 35% of minimum wage may be used as a tip credit. In the Idaho payroll law there is no provision covering required rest or meal periods. Idaho statute requires that wage and hour records be kept for a period of not less than three years. These records will normally consist of at least the information required under FLSA. The Idaho agency charged with enforcing Child Support Orders and laws is: Child Support Program Department of Health and Welfare 450 W. State St., 5th Fl. Boise, ID 83720-0036 (208) 334-2479 www.idahochild.org Idaho has the following provisions for child support deductions: When to start Withholding? Immediately after receipt of order. When to send Payment? Within 7 days of Payday. When to send Termination Notice? Promptly. Maximum Administrative Fee? $5 per payment. Withholding Limits? 50% of disposable earnings. Please note that this article is not updated for changes that can and will happen from time to time.
Charles J. Read, CPA has been in the payroll, accounting and tax business for 30 years, the last fifteen in private practice.
Mr. Read is the author of “How to Start a New Business.”
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See an excerpt of Mr. Read’s interviews from William Shatners “Heartbeat of America” television show on the web sites linked above.
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